Expense management: receipts read, checked and filed

How it works

• Drop your documents in the “To review” tab: PDF or photo (JPG, PNG, WEBP), one or several at a time
• MyFact reads the document: supplier, number, date, currency, total, and the lines when they are legible; a category is suggested
• You compare with the original shown alongside, correct if needed and confirm: the expense is created and the document stays attached
• A document read with confidence becomes an expense on its own; at the slightest doubt, it waits for your review
• Expenses are filed by year and month, and later matched to the bank transaction that paid them, from the Finance module

A receipt is not an expense, and MyFact knows the difference

The document exists before the expense: it is accepted and kept as soon as you upload it, even if reading fails. You then type the amounts yourself without losing the file. You pick the document type once: supplier invoice, receipt, till receipt, expense report, credit note, pro forma invoice or proof of payment.

An expense is an amount already paid. There is no due date or payment status to track: you record a fact, not a debt.

What you get

• Less typing: fields are prefilled, and uncertain fields are highlighted on screen
• Duplicates flagged: same document number from the same supplier, or same amount on the same date
• Recurring expenses (rent, subscriptions) created in one go, monthly, quarterly or yearly, up to the end date you choose
• A “Folders” view by year and month, like a binder, next to the list filtered by year and month
• Suppliers created with just a name and completed later: address, tax identifiers, usual currency, payment terms
• Starter categories suited to your country, which you can rename or deactivate without losing past filing

Received e-invoices become expenses

If your e-invoicing mandate is active, invoices received on the platform can be recorded as expenses in a few clicks, with their lines, VAT and supplier. A received invoice can also be linked to an expense you already entered, and the link can be undone.

Several currencies, no invented conversion

Each expense keeps its original currency. If you enter an exchange rate, MyFact also shows the amount in your reference currency; otherwise it assumes nothing. Monthly amounts are shown per currency: a month mixing euros and dinars has no single total.

Good to know

• AI suggests, you decide: an expense is never created on its own if the total was not read on the document, if the lines contradict it, or if a duplicate is likely
• The VAT on an expense comes from the document alone: a receipt without VAT stays without VAT
• The categories provided are for management, not a chart of accounts: no account number is made up
• Expenses never count towards any plan quota

FAQ